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At its inception, cloud storage felt like an esoteric concept. Information was stored in some abstract space and pulled when needed. However, confidence in the cloud has grown as more companies have become comfortable with the technology. Yet, concerns continue to linger. Some feel that private information can somehow be pulled and transmitted off the cloud, even though recent studies have shown that the cloud is securely locked and information is safe. Many companies utilize the cloud for optimizing storage space and for ease of use and access for multiple users.
Should your Human Resources department consider a hard switch to the cloud? There are many reasons to answer “yes.” Here are some of them.
The cloud is available whenever and wherever. As governmental agencies like the IRS and EEOC have more aggressively enforced compliance with government regulations, such as those relating to the Affordable Care Act and pay equity, access and accuracy of HR-related data, such as payroll, benefits administration, time and attendance and personnel data have become more important. Having this information at your fingertips is vital; the cloud can do that. The cloud never closes; it’s open 24 hours a day, so even in the event of an emergency, data can be pulled after office hours from remote locations.
While there is no 100% guarantee that personal information is secure, reputable cloud services comes close. Cloud software has been innovated over the years to provide increased levels of cybersecurity where illegal entry is effectively blocked. Many people wrongfully correlate the cloud with the typical internet; that is not the case. This is an entirely different experience with technical controls that block access from anyone who isn’t authorized to do so.
Computer crashes happen. Data is lost. Panic ensues. Built with its own backup system, keeping data in the cloud means that your files won’t somehow be wiped out the way they would with in-office digital files. Hard-copy files are an entirely different story. Any office fire can mark them as lost for good. With a reputable cloud service, there is no threat of destruction, only the promise that data will always be there within reach.
A simple cloud subscription is often far less money than the countless devices used to hold digital files in an office. That includes the added cost for backup files. With the cloud, there is no need for purchasing more hard drives or other devices to sit and transfer files. It’s only one click away.
As the demands for data access and security become more urgent and complex, the cloud is a low-cost solution to ensure that you have the easiest access and best security for your HR-related data.